CCA Admin Openings
We are looking for an Executive Assistant to serve as an assistant to our counseling center’s clinical director, work reception in our lobby, and perform a variety of administrative tasks. Executive Assistant’s responsibilities include scheduling clients, supporting staff, and various admin projects. To be successful in this role, you should be detail-oriented, well-organized, have strong time management and communication skills, and be able to make decisions with minimal oversight. Ultimately, you will
contribute to the efficiency of our business by providing personalized and timely support to the center’s clinical director.
Job Type: Part-Time
Schedule: M/W/Th 8:00-3:00 (30min lunch break), Tues/Fri 9:00-12:00 (on call in evenings for emergencies: all days)
Responsibilities
• Act as the point of contact among director, employees, and clients: professional dress and manner required
• Manage director’s calendars and schedule client sessions
• Manage phone and email correspondence
• Screen potential clients
• Process client payments and filing insurance claims
• Manage court cases: communication with responsible parties and attorneys, file court documents
• Track expenses and CCA bills – report to bookkeeper
• Take notes/track attendance during supervision meetings
• Create official center forms and documents
• Organize and audit client files
• Website management & maintenance
• Manage and coordinate office room schedules
• Assisting in onboarding and training new employees
• Assisting in social media marketing
• Straightening & sanitizing office spaces
• Restocking supplies/tracking inventory
• Tracking and scheduling marketing events
• Lunch runs: must have a working vehicle
Skills
• Work experience as an Administrative Assistant, Customer Service Representative, or similar role
• Proficient in technologies: Trello, Google Suite, Zoom, Word, Square, Weebly, Excel, Voxer, Facebook, Instagram, Twitter, SimplePractice, RingCentral, exc.
• Organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality: HIPPA compliance
• High School degree at minimum
• Must be comfortable with animals as you will be assisting in caring for our therapy dog
Send your resume with the subject "Admin Request for Application and Resume" to: solutions@allencounselingassociates.com
contribute to the efficiency of our business by providing personalized and timely support to the center’s clinical director.
Job Type: Part-Time
Schedule: M/W/Th 8:00-3:00 (30min lunch break), Tues/Fri 9:00-12:00 (on call in evenings for emergencies: all days)
Responsibilities
• Act as the point of contact among director, employees, and clients: professional dress and manner required
• Manage director’s calendars and schedule client sessions
• Manage phone and email correspondence
• Screen potential clients
• Process client payments and filing insurance claims
• Manage court cases: communication with responsible parties and attorneys, file court documents
• Track expenses and CCA bills – report to bookkeeper
• Take notes/track attendance during supervision meetings
• Create official center forms and documents
• Organize and audit client files
• Website management & maintenance
• Manage and coordinate office room schedules
• Assisting in onboarding and training new employees
• Assisting in social media marketing
• Straightening & sanitizing office spaces
• Restocking supplies/tracking inventory
• Tracking and scheduling marketing events
• Lunch runs: must have a working vehicle
Skills
• Work experience as an Administrative Assistant, Customer Service Representative, or similar role
• Proficient in technologies: Trello, Google Suite, Zoom, Word, Square, Weebly, Excel, Voxer, Facebook, Instagram, Twitter, SimplePractice, RingCentral, exc.
• Organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality: HIPPA compliance
• High School degree at minimum
• Must be comfortable with animals as you will be assisting in caring for our therapy dog
Send your resume with the subject "Admin Request for Application and Resume" to: solutions@allencounselingassociates.com
